Setup

How to start a workshop transcription session

Start a new RoomRadar session from the home hub, then connect your first table so every group's conversation gets captured from the first minute.

Updated Jul 8, 20263 min read
The home hub with the Starta samtal button and the empty live workspace after clicking it

To start a workshop transcription session in RoomRadar, open the home hub and click Start conversation. That creates a new session and takes you straight to its live workspace, where you connect a phone for each table or breakout group before anyone starts talking. This guide covers that first minute: creating the session, understanding what "live" means, and connecting your first group.

Start a new session from the home hub

1
Open the home hub
Sign in and land on Hem, the home tab. It shows a greeting, your recent analyses, and your recent conversations.
2
Click Start conversation
Click the Start conversation button near the top of the page. The button shows a spinner while the session is created, this only takes a moment.
3
You land in the live workspace
RoomRadar navigates you to the new session's workspace at its own URL. The workspace opens empty: no groups connected yet, and the meeting has not started.
4
Connect your first group
Click Connect groups in the empty workspace. This opens the connect panel with a room code and QR code, see assign phones to breakout groups for the full walkthrough.

Creating a session vs. starting the meeting

Creating a session and starting the meeting are two different steps, and the distinction matters. Clicking Start conversation only creates the session shell, an empty workspace with a room code, ready for groups to join. Nothing is being recorded or transcribed yet.

The Start button inside the workspace is what actually begins the meeting. RoomRadar keeps it disabled until every connected group has working audio, so you cannot start recording with a table that has no live microphone. If you click Start too early, the workspace tells you why it is blocked, usually because a group is still connecting or no group has joined yet.

Groups can join and test their audio before you press Start. Send the room code out a few minutes early so every table is already connected and confirmed when the workshop officially begins.

What "live" captures

Once you press Start, RoomRadar transcribes every connected group's table in parallel and in real time. Each group gets its own column in the workspace with a live transcript, and an overview surface builds themes and a timeline across all groups as the discussion develops. See read the live workspace for how to monitor several tables at once.

Only one session can be active per account at a time. If Start conversation tells you that you already have an open meeting, finish or close that one first.

FAQ

Do I need to name the session before starting?

No. RoomRadar creates the session immediately when you click Start conversation; you can rename it from the workspace or the conversation list afterward.

Can groups connect before I click Start?

Yes, and it is worth doing. Groups can join and confirm their audio while the session is idle, pressing Start just begins the actual transcription and timeline once every connected group is ready.

What happens if I close the tab after creating a session?

The session stays open. Find it again from the home hub or the Samtal (conversations) tab and continue where you left off.

Related guides

Setup
Assign phones to breakout groups
Setup
Connect phones as table mics
Setup
Test microphones before a workshop
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