Monitor multiple breakout group discussions live

Read the live meeting workspace while it runs: group cards, per-group transcripts, and an overview that turns every table's conversation into themes and a timeline you can scan at a glance.

To monitor multiple breakout group discussions live, RoomRadar gives you three views at once: a card per group showing its live status, a transcript panel for whichever group you pick, and an overview that turns every table's conversation into themes and a timeline as the workshop runs. This guide covers reading all three so you can tell which table needs you without walking the room.

The group cards: status at a glance

Every connected table shows up as its own card. A card lights up while its group is actively talking, shows a muted icon if you have muted it, and flags a warning icon if it hits an error state. A card in the middle of joining shows a connecting indicator instead of controls. Click the headphone icon on any card to listen in live, or open its menu to rename it or disconnect it.

The live transcript

Select a group to see its transcript update in real time as RoomRadar transcribes what is being said at that table. This is the ground truth, useful when you want to read exactly what a group said rather than a summary of it.

The panel beside the transcript: summary, statistics, visual

To the right of the transcript sits a second panel for the same group. Its heading is a dropdown, so it holds three views of that one table rather than one fixed view:

Summary is the default: the rolling summary of what this group has covered, with the arrows above it stepping back through earlier versions. Statistics shows this group's own numbers, time spoken, words, segments, characters, plus a word cloud of what it keeps coming back to. Visual turns the group's discussion into a hand-drawn sketchnote, tinted to match the group's colour in the list on the left.

Everything in this panel is scoped to whichever group you have selected. Switch groups and the panel follows, keeping whichever view you were on.

The overview: themes and a timeline across every table

The overview is what makes monitoring several tables at once possible without reading every transcript. As the meeting runs, it builds up topics in focus, a "what's being discussed right now" card per group, and a timeline that lays every group out on a shared time axis, one row per table. Blocks on that timeline are colored by dimension, topic, sentiment, energy, and sized to the actual time spent, so silence reads as empty space and a long, single-colored block reads as sustained focus. Click a block to drill into the sentences behind it.

The overview needs a few minutes of live conversation before it has anything to show, early on it tells you it is still building up from moments generated during the meeting.

The header: Pause, Stop, and the "…" menu

The live header keeps only the two controls you may need instantly: Pause and Stop. Everything else sits behind the … button next to them, so the header stays readable at any window width:

Ask about the meeting opens the chat, where you can ask questions across every group's conversation as it runs. Interact with groups opens the panel that pushes screen text, a question, a timer or live captions to the tables' phones. Notifications is the alerts panel described below. Invite collaborators creates a share link for a co-facilitator or a viewer.

Below those sits Meeting context: drag documents straight onto the menu, or use + to upload a file or type a note. Anything you add there is fed to the AI features for this meeting, the live overview, the chat, and any analysis built from it later.

Copy every conversation at once

Copy all conversations at the bottom of the … menu puts every group's full transcript on your clipboard as plain text, one heading per group, with timestamps and speaker labels. It is there so you can paste the whole workshop into whatever assistant you already use and ask your own questions of it, rather than being limited to the questions RoomRadar asks.

It copies the complete transcript from the server, not just the part currently on your screen. If you are viewing through a share link rather than as the meeting's owner, you get the group you are looking at instead, and a note saying so.

Let alerts flag the table that needs you

Rather than watching every card constantly, turn on Alerts: open the … menu in the header and choose Notifications. It can flag a group that says out loud it needs help, and groups drifting off the topic you set. When one fires, you get a toast naming the group so you know exactly where to look, you can also mute the sound and just check the panel periodically instead, a dot on the … button tells you when something is waiting there.

FAQ