Your workshop analysis and summary, explained

A workshop analysis and summary explained: the four parts RoomRadar can generate from your transcripts, and what each one is for.

RoomRadar records every table's conversation at once, then turns the combined transcripts into a workshop analysis and summary, themes across groups, quotes, and a facilitator-ready report, built automatically once a session ends. An analysis is not one document. It is a set of parts you choose, each built from the same transcripts but shaped for a different use: reading, presenting, or skimming for the headline points.

The four parts of an analysis

When you create an analysis, you pick which parts to generate. There are four:

• Text, a written summary of the discussion, laid out as an editable document.
• Insight report, key themes, questions and takeaways, organized as cards.
• Presentation, a slide deck of the results, ready to edit and export.
• Sketchnote, a hand-drawn visual summary of the workshop.

Text: the written summary

The text part reads the full transcript and writes it up as a structured document, headings, paragraphs, and lists you can read start to finish. It opens in an editor: use Edit to change wording directly, or Export to save it as a Word document. This is the part to reach for when someone needs a plain, shareable write-up rather than a dashboard.

Insight report: themes, quotes, and takeaways

The insight report breaks the workshop into cards, themes, open questions, and recommendations, pulled from what was actually said across your tables. Each card can carry real quotes anchored back to the transcript, so you can click through to see exactly who said what and when. This is the part built for scanning: what came up most, where groups agreed or split, and what to act on next.

Presentation: slides for a debrief

The presentation part turns the analysis into a slide deck, a title slide, theme slides, and a closing summary, all editable like any other deck: move text and image elements, add or duplicate slides. Export it as PDF or PPTX to bring the results into your own stakeholder deck. For running it live in a room, see present your results.

Sketchnote: the visual summary

The sketchnote is a single hand-drawn-style image that maps the workshop's themes visually, useful as a one-glance recap to drop into a report or share on a wall, when a wall of text will not get read.

Creating an analysis

Read the analysis for one group at a time

Under the version in the left sidebar there is a group picker, set to Alla grupper (all groups) by default. Open it and tick the groups you want, and the whole workspace narrows to them: the insight report's themes, signals and quotes, the airtime and word counts, the topic heatmap, the word cloud and the conversational tone curve all redraw for that selection.

This is instant and free. Nothing is regenerated, because the analysis already records which group each theme, quote and measurement came from, so narrowing it is only a matter of leaving the rest out. Percentages are recalculated against the groups you picked, so airtime still adds up to 100%.

The report's opening summary is left whole. It was written about the entire workshop and there is no per-group version of it, so a line on the report's toolbar says which groups you are looking at rather than letting the two read as the same thing.

The text part and the chat both follow the selection too. The written document is rebuilt from the groups you picked (the stored one covers the whole workshop, so it is set aside while a selection is active, and editing is paused until you go back to all groups). The chat answers only from the selected groups, including when it digs into the transcripts, and changing the selection mid-conversation just changes what the next answer draws on, it never starts a new chat.

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