Plan what the breakout groups will see
Write the instructions, questions and countdowns for each conversation the day before: the Till grupperna row on a conversation sends them to the tables' phones at start, after a set number of minutes, at a clock time, or when you press Skicka nu.
To plan what breakout groups will see on their phones, open a conversation's sheet in the plan and use the Till grupperna row: each planned send is a screen text, a question or a timer, addressed to all tables or some, and timed "vid start", "efter 10 min", at a clock time, or "manuellt". Once the conversation is running RoomRadar delivers each one when it is due, to every phone it names, and the live panel lists them under "Planerat för det här samtalet" with a Skicka nu for the ones you want early or again. The instructions you would otherwise type at the front of the room while twelve tables wait are written the evening before.
Where the row is
In Förberedelse, open a conversation block's sheet (the gear) and its Grupper section. Under the tables sits a closed row that states its own state: "Till grupperna · inget planerat", or "Till grupperna · 3 planerade". Open it and each send is one line, the kind's glyph, its first words, who gets it and when: "Timer 10 min Diskutera · alla · efter 10 min". A trash glyph on hover removes one; a click opens it to change.
Plan a send
The conversation info can go out at start too
Tick Send the conversation info to the groups at start under the description, and what you wrote there (or each table's own topic, when the tables have their own) is shown on the tables' phones when the conversation starts. A new conversation has the box unticked, so nothing goes out unless you choose it. Ticked, it is listed first, as "Conversation info · everyone · at start", and counted in "To the groups · 2 planned". Pressing the row takes you to the box; the trash glyph on the row unticks it, with Undo. Unticked, nothing of the conversation info is sent to the phones and the row goes. With no conversation info written there is no row, since nothing would be sent.
On the day
Press Starta and the conversation runs; RoomRadar checks the plan and delivers each send when it is due, through the same path as Interagera med grupper, to every phone that is in and belongs to a table the send names ("alla" reaches every phone that is in, including one nobody linked to a table). A phone that joins after a send was due gets it as it joins, so a late table sees the same instruction as the others. Each phone gets a send once.
Open Interagera med grupper from the conversation's top-right menu and the planned sends are on top, under "Planerat för det här samtalet". A line that has not gone yet shows its trigger, "efter 10 min", with Skicka nu; a line that went shows "skickat 10:42" and Skicka igen. A manual send is simply a line waiting for your press. See send instructions to workshop groups live for what the tables see and how the four kinds behave together on a phone.
The other way round works too: anything you compose in the live panel on the spot has Spara i planen beside its send button, which puts it on this conversation's Till grupperna row as a manual send. That is how a good improvised instruction becomes part of the plan for next time.
Reusing a day
Duplicera dagen in the workshop's top-right menu copies the day's blocks to another date, and the planned sends come along: every copied conversation takes the sends of the block with the same kind and title on the source day, unless it already has some of its own. A day you run every month is planned once.
FAQ
Yes, and a new conversation starts that way. If the box is ticked, untick Send the conversation info to the groups at start under the conversation's description. The description stays for the analysis, but the phones do not show it, and the "Conversation info" row leaves To the groups. You can still send anything by hand.
Yes. Conversation info in the conversation's menu opens the same sheet; the Till grupperna row is there, minus the "vid start" chip since the start has passed. A send planned "efter 5 min" mid-conversation counts from the start, so use "klockan" or "manuellt" for something you want later.
The send is delivered to the phones that are in. A table whose phone joins later gets every send that was already due at the moment it joins, so nobody has to resend.
Yes. It is the same question on the phone and the same Results panel in the live modal as a question you send by hand.
No, a send belongs to one conversation block. Plan it on each, or plan it once and use Duplicera to copy the block.
In the live panel's "Planerat för det här samtalet" list, each line reads "skickat 10:42" once it went, and stays that way in the recording. The tables' phones show it the moment it lands.