Share workshop results as a link
Share workshop results as a link: send a read-only analysis link, or a live shared chat, straight from RoomRadar, no export required.
You do not need to export anything to hand your workshop results to someone else. RoomRadar can share workshop results as a link two ways: a read-only view of the analysis itself, or a live, interactive link to the analysis chat. Both work without the recipient needing an account, and both can be turned off later.
Share the analysis
Open Share on an analysis to create a link. The link is view-only, the recipient sees the generated parts (insight report, text, presentation, sketchnote, whichever you generated), but cannot edit anything. Creating a link when one already exists updates it rather than adding a second; there is one active link per analysis at a time. Links do not expire on their own.
Anyone with the link can open it. If they are signed in to a RoomRadar account when they open it, the analysis is automatically saved to their account under "Shared with you", nothing to click, it happens on load. If they are not signed in, they get the option to sign in or create an account first, so the save is not lost.
When you no longer want the link to work, disable it from the same panel. The link stops resolving immediately.
Which groups the link opens on. A shared analysis always carries every group, and the recipient gets the same group picker you have, so they can look at any table they like. What the link decides is where they *start*: whatever you had selected when you created it. Share while three of six groups are selected and the link opens on those three, with the rest one click away.
Share the chat
The analysis chat can also be shared on its own, separately from the analysis link, useful when you want people to be able to ask their own questions about the results rather than just read a static view. Anyone with the link can open it and start asking questions without an account. If you would rather everyone signed in first, turn on Require an account for shared chats in Settings under Privacy.
A shared chat link has three states: Shared, meaning the link is live and new people can join; Paused, meaning no one new can join but people already in can keep chatting; and Stopped, meaning no one has access anymore. You control who is on the link individually too, block, unblock, or remove someone, and set a usage cap per person, either as a number of messages or a share of your own monthly usage.
A shared chat is limited to the groups you had selected when you created the link, and that cannot be widened. This is deliberately stricter than the analysis link. An analysis link carries every group and merely opens on your selection; a shared chat can only ever answer from the groups frozen onto it, including when it looks things up in the transcripts. So if a table asked not to be included, or their recording is unusable, select the groups you want first and then create the link, and nothing about the others is reachable through it. Changing your selection afterwards does not change links you already made, create a new link for a different set.
Create and manage a share link
FAQ
No. Both a shared analysis link and a shared chat link open without one. Signing in is only required if you turn on "Require an account for shared chats" in Settings under Privacy.
Two limits. Each person gets their own cap, set on the link, either a number of messages or a share of your monthly usage. On top of that the link itself has a total limit across everyone, set as a share of your monthly usage, so a shared chat can never use more than that no matter how many people open it.
No, the analysis has to be generated first. The share panel tells you to generate it before sharing.
The link stops resolving straight away, and it also disappears from "Shared with you" for anyone who had it, disabling removes access completely, it does not leave people with a frozen copy.